VoiceBridge AI — Get started

Last updated: 27 July 2026 · Provider: iXora Solution Ltd. ("we", "us")

From an empty tenant to hearing your first interpreted sentence. About ten minutes, and most of that is Microsoft's part.

1. Install VoiceBridge AI
   From the Microsoft Teams Store, or by uploading the app package in the Teams admin center (Teams apps → Manage apps → Upload new app). To put it in front of everyone, add it to the Global app setup policy.
2. Add it to a meeting
   Schedule a meeting in the Teams calendar, open it, select + and add VoiceBridge AI. It has to be a scheduled meeting — apps cannot be added to an ad-hoc “Meet now”. Adding it here is also what lets the panel mute the original meeting audio for you.
3. Press “Bring interpreter in”
   Start the meeting, open the VoiceBridge AI tab, and press the button. In most organisations the interpreter joins within about twenty seconds and you can skip to step 6.
4. If it says your organisation has not approved the app
   This is normal the first time. The interpreter joins meetings and listens to them, which needs approval from a Microsoft 365 administrator — once, for the whole organisation. The panel shows the approval link and a Copy button. If you are not an administrator, send that link to whoever is.
5. An administrator approves it
   They open the link (or this page), sign in, and select Accept. It takes about a minute and is never asked again. They can confirm it has taken effect with the Check box on that page.
6. The panel carries on by itself
   Leave the meeting panel open. It keeps checking, and brings the interpreter in the moment the approval takes effect — there is nothing to press again.
7. Choose your language and switch Listen on
   Everyone in the meeting does this for themselves, and everyone can choose differently. Speak normally; the interpretation arrives a few seconds behind, with a live transcript underneath showing who said what.
8. Optional: share the listening link
   Copy listening link gives you a web address anyone can open in a browser — guests, people outside your organisation, anyone without Teams. They pick their own language and listen. Nothing to install and no account needed.

People from another organisation

Someone from a different Microsoft 365 tenant can use VoiceBridge AI in your meeting. There are two ways, and the first needs nothing at all.

1. Send them the listening link — nothing to set up

In the meeting panel, press Copy listening link and send it to them however you like. They open it in any browser, choose their language and switch Listen on. No Microsoft account, no app, no administrator approval in their organisation.

They get the interpretation and the live transcript. They do not get the Mute Teams audio button, because that acts on their own Teams client — they can mute Teams themselves. Treat the link like the meeting link: anyone holding it can listen.

2. Let them use the panel — they must be a guest in your organisation

Only do this if they need to control the interpreter themselves. Somebody joining from their own tenant, without being a guest in yours, cannot use your meeting's apps at all.

Step	Where
1. Allow guest invitations. The defaults are usually right — you need Guest invite settings to allow member users or admins to invite. Nothing else on the page needs changing.	Entra → External Identities → External collaboration settings
2. Invite them. New user → Invite external user, enter their real email address, send. They accept the invitation, then appear in your user list with the type Guest. If the email does not arrive, the invitation link shown after sending works just as well.	Entra → Users
3. Turn on Teams guest access. This is the one that is often off, and the one that decides whether a guest sees apps in a meeting at all. Switch Guest access on and leave the sub-settings enabled.	Teams admin → Org-wide settings → Guest access
4. Make sure the app is allowed. VoiceBridge AI should show as Allowed. If somebody has already asked for it, the request is waiting for approval on this page.	Teams admin → Manage apps
5. Check the permission policy if it is still blocked for a particular person — the policy applied to them has to permit the app.	Teams admin → App permission policies
6. Schedule the meeting and invite the guest's email address. Save it, reopen it from the calendar, and add VoiceBridge AI to the meeting with +. Adding it to the meeting is what lets anyone present start the interpreter rather than only the organiser.	Teams calendar
7. In the meeting, admit the guest from the lobby, press Bring interpreter in, and wait for the pill to read Interpreter Active. The guest opens the VoiceBridge AI tab, chooses a language and switches Listen on.	The meeting

Guest access changes take time to reach Teams — usually minutes, sometimes several hours. If the guest cannot see the tab straight after step 3, that is normally why rather than a mistake. Send them the listening link in the meantime; it works regardless.

One point worth being clear about: approval by an administrator is needed in the organisation that owns the meeting, because that is the meeting the interpreter joins. It is not needed in every attendee's organisation. A guest listening to your meeting needs nothing approved on their side. An organisation running its own meetings needs to approve it once, for themselves.

If something does not work

What you see	What to do
“Your organisation has not approved VoiceBridge AI yet”	Steps 4 and 5. Leave the panel open afterwards — it joins on its own.
“Could not detect the meeting automatically”	The app was not added to this meeting (step 2). Either add it, or paste the meeting link into the box below the button and press Join with this link.
Mute Teams audio does nothing	Same cause: add the app to the meeting. Until then, mute Teams from your own volume controls — the panel's How to mute explains how.
No sound after switching Listen on	Browsers block audio until you interact with the page. Press the toggle again, and check the interpreter volume slider.
“The free trial has ended”	Every organisation gets a free trial automatically. Contact info@ixorasolution.com to continue.

What you need

• Microsoft Teams, and a meeting scheduled from the calendar.
• One approval from a Microsoft 365 administrator, once per organisation.
• Headphones, ideally. Interpretation played through speakers is picked up by the microphone and interpreted again.

Approval page for administrators   Get help